Free auto detailing invoice template
A auto detailing invoice you fill in, not one you download
Real auto detailing line items already in it. Put your logo on the top, your prices in the middle, and a Pay button on the bottom — then email it before you leave the job.
Free · no account needed to try it
What it looks like
This is the real document, with the numbers a auto detailing job actually carries.
Mobile detailer Co.
1180 Mill Road
Springfield, MO 65802
(417) 555-0148
Invoice
INV-1042
Issued Mar 4
Due Mar 18
Bill to
Sarah Whitfield
18 Oak Street, Springfield MO
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full interior and exterior | 1 | $129.00 | $129.00 |
| Ceramic coating | 1 | $67.00 | $67.00 |
| Headlight restoration | 1 | $50.00 | $50.00 |
| Pet hair removal | 1 | $34.00 | $34.00 |
- Subtotal
- $280.00
- Sales tax 7%
- $19.60
- Total due
- $299.60
Your customer taps this and pays by card or bank transfer.
Why not a Word or Excel template?
Because you have to do all of this again next week.
A downloaded template
- Re-edited from scratch for every customer
- Numbering you have to keep track of yourself
- Adds up wrong the first time you change a row
- No record of who has paid and who hasn't
- Customer has to post a cheque or find your bank details
This one
- Customer details saved, so the next one takes a minute
- Numbers itself, in order, every time
- Adds up on its own including sales tax
- A list of who owes you and how late they are
- Pay button — card or bank, straight to your account
What belongs on a auto detailing invoice
You're at their driveway and they want to pay by card, right now.
Your details and theirs
Business name, phone, and the job address — the address matters more than the billing address on a trade invoice.
A number and two dates
An invoice number, the date you issued it, and the date it is due. 'Due on receipt' gets paid slower than a real date.
One line per item
For auto detailing that usually means full interior and exterior, ceramic coating, headlight restoration.
The tax, shown separately
Customers query a total that includes tax silently. They rarely query one that shows it.
A way to pay you
The single biggest thing that changes how fast you get paid.
Questions
- What should go on a auto detailing invoice?
- Your business name and contact details, the customer's name and the job address, an invoice number and date, a payment due date, one line per item of work with its price, the subtotal, any sales tax, and the total due. Auto detailing invoices usually itemise full interior and exterior and ceramic coating separately, because that is what the customer is checking.
- Do I have to download anything?
- No. This template is filled in on the screen and produces a finished PDF you can email or text. A downloaded Word or Excel template has to be re-edited every time, does not number itself, and cannot take a card payment.
- How much does it cost?
- Nothing. Unlimited invoices, no monthly fee, and no card to create an account. We only make money when a customer pays one through the payment link — 5% of that payment — and nothing at all if you take the money yourself.
- Can the customer pay the invoice directly?
- Yes. Every invoice carries a Pay button. Your customer taps it and pays by card or bank transfer, and the money settles into your own account.
- How soon should a auto detailing invoice be sent?
- The same day, ideally before you leave. Invoices sent on the day of the work are paid noticeably faster than ones sent at the end of the week, because the job is still fresh and the customer has not yet filed it under 'later'.
Bill the job you finished today
Free forever, no card, and the first one takes about two minutes.
Also: auto detailing invoicing software · templates for every trade